KOJA GROUP'S CODE OF CONDUCT

About Koja Group

Koja Group is a family-owned, private company established in 1935. The group offers its customers smart and energy-efficient air handling solutions for ships and buildings, as well as fan solutions for industry. The operation covers the entire life cycle of the product, from design and manufacturing to life cycle services.

The group’s objective is to pursue long-term profitable business in an ethical and responsible manner. According to the owner strategy, our goal is to be the implementer of a cleaner environment and healthy conditions.

We accept nothing but the best quality in our products and services. We are strongly committed to continuously improving the quality and reliability of our products and services. We also expect the highest quality in our internal work and interaction with our co-workers. We want to be a progressive company, well known for our ability and willingness to ensure that we comply with high health, safety and environment quality standards. We contribute to more sustainable development and energy efficiency in all our activities globally.

The management system of Koja Group meets the requirements of the international standards ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 and ISO 50001:2018. Certification according to the standards covers the functions of Koja's Jalasjärvi and Tampere offices. In addition, Koja Ltd’s welding operations meet the requirements of standard ISO 3834-2:2005.

Koja Group’s Code of Conduct, values and leadership principles create a common foundation for all our business activities and work assignments.

The values according to the owner strategy are 

• Quality – Quality starts with us.
• Customer – Customer deserves the best technology possible.
• Cooperation – Cooperation is our strength.
• Attitude – Attitude counts.

The Code of Conduct defines the way all Koja Group employees should operate, without exception. 

All the group’s rules and guidelines must be in full compliance with it.

ENVIRONMENTAL PRACTISES

A key driver of our business is to develop and offer our customers energy-efficient products and services. In our own operations, we also strive for ecological sustainability in everything we do. 

Together with our partners and customers, we strive to minimize our carbon footprint and thereby help to mitigate climate change. We anticipate the environmental concerns of our customers and the expectations of the public. Our technological competence is supported by our research and development activities, as well as by our cooperation with customers and other technological partners. We look for opportunities to maximize the use of best practices and synergies between our businesses. 

Compliance with laws and regulations

Koja Group is committed to fully complying with all applicable national and international laws, regulations and generally accepted practices. Should these prove to be insufficient or open to interpretation, we will seek out and consult with the best available expertise. These include laws and regulations related to competition, product safety and product liability.

In Koja Group, the basic rights of employees and the terms of employment and other agreements binding on the company are respected.

Respecting and promoting human rights

Koja Group supports and respects the protection of human rights, as expressed in the UN Universal Declaration of Human Rights, in its own operations and promotes their implementation in its sphere of influence. 

Everyone is treated equally, fairly and with respect. No one may be put in an unequal position based on gender, age, origin, nationality, language, religion, belief, opinion, political activity, trade union activity, family relationships, health status, disability, sexual orientation or any other reason related to the person.

We do not tolerate the use of forced or child labour. We do not engage subcontractors or suppliers that do so. We do not allow behaviour that is physically coercive, threatening, abusive or exploitative.

Rejection of corruption and bribery

Koja Group prohibits any corruption or bribery in its operations. Koja Group and its employees will not pay or offer to pay bribes or illegal payments. We do not pay to facilitate favourable decisions or services from the authorities.

We refuse to participate in or support money-laundering under any circumstances in our operations worldwide.

We do not accept gifts from business partners exceeding normal standards of hospitality. If the acceptance of a gift or favour includes the remotest possibility of a conflict of interest, we always clarify the situation with management in advance.

Human resources practises

All Koja Group employees with managerial duties are required to actively promote a leadership culture that is in accordance with this Code of Conduct.

Koja Group is committed to treating all employees fairly, impartially and equally. We are committed to equality of opportunity in all our employment practices, policies and rules.

We strive to provide a safe and inspiring working environment to all its employees. The employees are required to conduct their duties without endangering work safety. We work to prevent accidents and injuries by executing policies and actions that minimize, as far as is reasonably practicable, the causes of hazards inherent in the working environment.

Fair competition and compliance with anti-trust legislation

Koja Group supports and strives for fair competition and free markets, and thus we refuse to enter into discussions or agreements with competitors concerning pricing, market share or other similar activities. We comply with the competition legislation of the countries Koja Group operates in.

Intellectual property and company assets

Koja Group values the creation and protection of knowledge and intellectual property. We act to safeguard the group’s intellectual property and do not allow unauthorized access to it by outsiders. We also respect the intellectual property held by outsiders and do not try to obtain it by illegal means. We encourage and support employee commitment and efforts to increase our intellectual property and thus to contribute to the competitiveness and profitability of Koja Group.

We safeguard confidential information, information systems and technology, and the group's physical assets from loss, theft and misuse. We use electronic communication technology responsibly and professionally.

If financial misconduct is suspected, any of our employees can report it to their own supervisor or other management representative or to Koja Group’s whistle-blower channel, confidentially and anonymously. 

Ethical standards of suppliers

We expect our suppliers and contractors to demonstrate similar high ethical standards and, accordingly, this criterion is of prime importance when establishing or continuing business relationships.

We strive to develop and maintain a network of suppliers that are actively willing to foster ethical principles and practices, and we are therefore prepared to support our partners in this by sharing our experience and views. The common goal of this cooperation is to reduce risks in the partnerships, as well as to enhance confidence in, and the reputation of, the industry. Koja Group’s supplier network does not include Russian companies or companies located in Russia.

Substance abuse policy

This policy covers all actions that relate to the illegal use, possession, sale or transfer of alcohol, illegal drugs and inhalants. 

We follow zero tolerance in the group. The purpose of zero tolerance is to ensure the safety of all employees and promote productivity. This applies to all permanent and temporary employees and subcontractors. Substances covered under this policy include alcohol, illegal drugs and inhalants, as well as prescription and other medicines. If we suspect the abuse of substances, we follow the normal protocol according to the group's early intervention model and the process created together with occupational health, in compliance with the legislation. The employment relationship can be terminated by the employer due to the abuse of substances at work or in our offices.